Customs Clearance Documentation



Supplier, including its agents, employees and representatives (“Supplier”) must provide customs documentation (sometimes referred to as a “proforma invoice” or “customs invoice”) to facilitate customs clearance (“Supplier’s Customs Documentation”). If Seagate is the importer of record, Supplier must share all information directly with Seagate, or Seagate's designated freight forwarder or broker, at least 72 hours before the goods are loaded on to the exporting carrier. Supplier’s Customs Documentation must be in English and must include the following information:

1. Shipping Information

  • Date of shipment;
  • Invoice number and shipment number;
  • Seagate purchase order number;
  • Manufacturer name, address and Manufacturer registration number;
  • Seller name and address;
  • Ship to party name, address and Federal Employer Identification Number (FEIN);
  • Bill to party name and address;
  • Container stuffing location;
  • Consolidator (Stuffer) name and address;
  • All wood packaging must be clearly indicated on the invoice and in accordance with ISPM15 (International Standard for Phytosanitary Measures No. 15);
  • Name, contact information and signature of responsible individual – must be a responsible employee of the exporter who has knowledge or who can readily obtain knowledge of the transaction;
  • Incoterm per “Incoterm 2000” and named place;
  • Shipment gross weight; and
  • Shipment country of origin (ship from country) by part and quantity.

2. Product Information

  • Description of the Product, grade or quality, as well as marks, numbers and symbols under which the Product is sold, if applicable – for product description, use the generic term by which each item is commonly known; if product is "USED", indicate so in the description;
  • Product quantities, including quantity of the Product per each individual package/box, the number of packages/boxes, the number per pallet, the number of pallets and the corresponding weights – the information must be sufficiently detailed to enable identification and matching of the Product in the shipment against line items on the shipping invoice.
  • Seagate part numbers;
  • Seagate descriptions as indicated in the PO;
  • Unit of measurement;
  • Product country of origin (place of manufacture) by part and quantity;
  • FCC ID number, if any;
  • FDA accession number, if any; if the invoice contains multiple pages, each page must be numbered, preferably in the following format: X of Y pages;
  • Product net metric weight;
  • Manufacturer’s identification code/"MID" number (for textile products shipped to the US, if applicable);
  • Third-party product appraisal report on used equipment (if applicable);
  • Product classification information including:
    • US Harmonised Tariff Schedule number (up to the sixth digit);
    • US Export Control Classification Number (“ECCN”) or equivalent;
  • US Commodity Classification Automated Tracking System number (“CCATS” number, if applicable);
  • US export or re-export licence number and expiry date or equivalent (if applicable); and
  • US Licence Exception designator, or equivalent (if applicable).

3. Pricing Information

  • Unit purchase price and type of currency (if the merchandise is not purchased, the value or usual price in the country or exportation);
  • All charges upon the Product, itemised by name and amount, including freight, insurance, commission, cases, containers, coverings and cost of packing, repair and calibration;
  • Total purchase price and terms of payment – customs regulations require that every shipping invoice reflect accurately the price to be paid by Seagate. The shipping invoices are used to declare the value of the imported Product for customs entry. Software purchases must indicate the full purchase price of the software regardless of delivery method (e.g. CD-ROM, download). Accordingly, one hundred per cent accuracy is required. Post-shipment price increases can render declarations inaccurate; therefore, price increases may not be applied to Product already shipped or in a JIT or SMI location;
  • All "free of charge" items must have a commercial value listed for Customs purposes; and
  • The fair market value of any goods or services furnished "free of charge" to the Supplier for producing the Product (e.g. dyes, moulds, tools, engineering work) must be included in Supplier’s Customs Documentation.

4. Wood Packaging Requirements

Seagate requires all suppliers to adhere strictly to the International Plant Protection Convention (IPPC), ISPM15, "Guidelines for Regulating Wood Packaging Material (WPM) in International Trade". ISPM15 requires WPM used in international trade to be treated properly with either heat or fumigation in order to kill harmful insects that may be present. Wood packing includes wood or wooden products (excluding paper products) used in supporting, protecting or carrying a commodity (includes dunnage) [ISPM Pub. No. 15, 2002]. All treated WPM must be marked with the IPPC logo, the two-letter International Organisation for Standardisation (ISO) code for the country that treated the WPM, the treatment facility number assigned by the national plant protection organisation and either the abbreviation HT (heat treatment) or MB (methyl bromide).

The WPM must be marked in a visible location on each article, preferably on at least two opposite sides of the article, with a legible and permanent mark that indicates that the article meets the new requirements. Treated WPM can only be used during the validity period of the treatment. All containers destined for China must be fumigated before export.

5. Global Supply Chain Security Programmes

The Supplier must comply with all then current laws in each country where the Supplier makes shipments.

In addition to the Supplier’s Customs Documentation listed above, the Supplier will provide Seagate with verification that it has reviewed its supply chain processes and has the appropriate security measures in place to guard against cargo theft and cargo terrorism, including, as necessary, a self-audit of its transit lanes and of the carriers that are bringing the Product into the US.

If the Supplier is eligible to participate in the US Customs – Trade Partnership Against Terrorism ("C–TPAT") programme, Seagate may require the Supplier to apply for participation and the Supplier will provide Seagate with written updates regarding the status of the Supplier’s C–TPAT application every 90 days. Upon acceptance, the Supplier will provide Seagate with a copy of its Memorandum of Understanding with US Customs and Border Protection and a copy of its C–TPAT compliance certificate.

Seagate may require the Supplier to apply for and participate in similar programmes in other jurisdictions as they are implemented and as the Supplier becomes eligible, such as Authorised Economic Operator (AEO) and the New Computerised Transit System ("NCTS") proposed for the European Union.